DOCUMENT DIGITIZATION
Optimize Your Business with Our Document Digitization Service!
Free up Space and Increase Efficiency with Professional Digitization
At Univox Technology, we offer cutting-edge solutions to transform your physical files into high-quality digital images. Our professional digitization service will help free up office space and boost your company’s efficiency.
Guaranteed Quality with Top-of-the-Line Scanners
At Univox Technology, we only work with the most reputable brands of professional scanners, such as Fujitsu and Kodak Alaris. With state-of-the-art equipment, we ensure optimal clarity and compression in all our digitization processes. Don’t settle for low-quality results – trust our expertise and top-notch scanners!
Scanning vs. Digitization: The Difference is Clear
Confused about the distinction between scanning and digitization? Don’t worry; we’ll explain it simply. Basic scanning converts paper documents into digital images, but with our digitization service, we take it to the next level. We create a standardized structure for your files, ensuring impeccable organization, enhanced security, and faster retrieval.
with quick and secure access to your digital documents.
Our digitization service offers a wide range of benefits:
Perfect Organization
Say goodbye to clutter. Our standardized structure ensures that all your documents follow a corporate policy, leading to a well-organized digital archive.
Controlled Access
Your information will be secure in our corporate system with defined access permissions. We guarantee confidentiality, integrity, and availability.
Swift Retrieval
Find what you need in seconds. With indexed fields, searching for documents has never been easier.
Customized Digitization for Your Unique Needs
We understand that every company is unique, which is why we offer two types of digitization tailored to your specific requirements:
- Historical and/or Concentration Files: Ideal for freeing up physical space and occasional information retrieval. While it doesn't replace original documents, it holds the same legal or commercial validity.
- Operational and Transactional Files: Streamlining daily processes. We customize digitization based on document types to facilitate task fulfillment.
Our Process Ensures Optimal Results
At Univox Technology, we follow a structured process to ensure the quality of our services:
1
Determination of Document Structure:
We define the necessary indexing fields to easily locate digitized information.
2
Proof of Concept Design:
We verify operability in the document query software (SDM) for your satisfaction.
3
Information
Purging:
Physical document cleaning to obtain loose and clean sheets for scanning.
4
Document Classification:
Separación adecuada para una carga eficiente en nuestros scanners.
5
Scanning and Indexing:
Obtaining digital images and capturing metadata for classification.
6
Export to the Standardized
Document Management System (SDM): Loading and verification of information.
Simplify Your Business Management with Univox Technology
Our document digitization service is the solution your company needs to free up physical space, streamline workflows, and enhance information security. Trust Univox Technology to take your business to the next level! Contact us now for more information and request a personalized quote. Don’t miss this opportunity to transform your company with Univox Technology!
